Invoice Email Template — 7 Copy-Paste Templates for Freelancers (2026)

Subject

Invoice #{{invoice_number}} for {{project_name}} — Due {{due_date}}

Body

Hi {{client_first_name}},

I hope you're well! Please find Invoice #{{invoice_number}} attached for {{project_name}}.

Amount due: {{amount}}
Due date: {{due_date}}
Payment method: {{payment_method}}

If you have any questions about this invoice, please don't hesitate to reach out.

Thank you for your business!

Best,
{{your_name}}

Subject

Friendly Reminder: Invoice #{{invoice_number}} — Due {{due_date}}

Body

Hi {{client_first_name}},

Just a quick note to follow up on Invoice #{{invoice_number}} for {{amount}}, which was due on {{due_date}}.

If payment has already been sent, please disregard this message. If not, I'd appreciate confirmation of when I can expect payment.

You can view the invoice here: {{invoice_link}}

Thanks so much!

Best,
{{your_name}}

Subject

Invoice #{{invoice_number}} — Payment Now 7 Days Overdue

Body

Hi {{client_first_name}},

I'm following up again on Invoice #{{invoice_number}} for {{amount}}, which is now {{days_overdue}} days overdue.

Invoice details:
- Invoice number: #{{invoice_number}}
- Original due date: {{due_date}}
- Amount outstanding: {{amount}}

Please let me know if there's any issue with the invoice or if you need it resent. I'd appreciate payment at your earliest convenience.

{{invoice_link}}

Kind regards,
{{your_name}}

Subject

Overdue Invoice #{{invoice_number}} — Action Required

Body

Hi {{client_first_name}},

I'm contacting you regarding Invoice #{{invoice_number}} for {{amount}}, now 14 days overdue.

Despite previous reminders, this invoice remains unpaid. I'd appreciate urgent attention to this matter.

As noted in my payment terms, a late payment fee of {{late_fee_percentage}}% per month may apply to invoices outstanding beyond {{payment_terms}} days.

Please confirm payment will be made by {{new_deadline}}, or contact me to discuss if there are any issues.

Invoice link: {{invoice_link}}

Regards,
{{your_name}}

Subject

FINAL NOTICE: Invoice #{{invoice_number}} — {{amount}} Now 30 Days Overdue

Body

Dear {{client_first_name}},

This is a final notice regarding Invoice #{{invoice_number}} for {{amount}}, now 30 days overdue.

Despite multiple attempts to contact you, payment has not been received. If payment is not made within 7 days, I will have no choice but to:

1. Engage a debt collection agency
2. Pursue the matter through small claims court
3. Apply maximum statutory late payment interest

To avoid these actions, please arrange payment immediately: {{invoice_link}}

If you believe there is an error in this invoice, contact me immediately.

Yours faithfully,
{{your_name}}

Subject

Re-sending Invoice #{{invoice_number}} — Due {{due_date}}

Body

Hi {{client_first_name}},

No problem at all! I've re-attached Invoice #{{invoice_number}} for {{amount}}.

You can also view it online here: {{invoice_link}}

Due date was {{due_date}}, so if you're able to process this soon that would be much appreciated.

Please let me know once payment has been sent.

Thanks!
{{your_name}}

Subject

Payment Received — Invoice #{{invoice_number}} ✓

Body

Hi {{client_first_name}},

Thank you so much for the payment of {{amount}} — Invoice #{{invoice_number}} is now marked as paid.

It's been a pleasure working on {{project_name}}. I look forward to collaborating again soon.

If you ever need anything, don't hesitate to reach out.

Best,
{{your_name}}