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Invoice Follow-up Email Generator

Generate professional invoice chase emails for free. Fill in the details, choose the stage, copy and paste. Or — let Chaser send them automatically.

Invoice Details

Choose stage

Generated email

Subject line

Friendly reminder: Invoice #001 for $1,000 is due

Email body
Hi Client,

I hope this message finds you well. I just wanted to send a quick, friendly reminder that Invoice #001 for $1,000 was due a few days ago.

If you've already sent payment, please disregard this message — and thank you!

If you have any questions about the invoice or need to discuss the payment terms, please don't hesitate to reply to this email.

Thanks for your continued partnership.

Best regards,
Your Name
🤖

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How to write invoice follow-up emails that get paid

The 4-stage escalation system

Professional invoice follow-up isn't about being aggressive — it's about being consistent. The most effective approach escalates gradually:

  • Day 3: Assume good faith. The client probably forgot. A friendly nudge is enough.
  • Day 7: Ask for a timeline. This signals you're tracking the invoice seriously.
  • Day 14: Mention consequences. Pausing work is a legitimate business response to non-payment.
  • Day 30: Escalate to formal collection. The “accountant handling this” framing is professional and effective.

Tips for effective invoice chasing

  • ✓ Reply-to is your address — clients should be able to reply directly to you
  • ✓ Include invoice details in every email — amount, number, due date. No searching required.
  • ✓ Keep it professional — emotional language damages the relationship. Stick to facts.
  • ✓ Add a payment link — remove all friction with a direct Stripe or PayPal link
  • ✓ Be consistent — clients learn what to expect from you. Consistent follow-up = faster payment.